Supplier Resource Center

DTE uses a pre-qualification process to manage its supply base and assess a potential supplier’s ability to perform a service and/or provide materials and equipment. This pre-qualification process includes:

• Review by Supply Chain to determine the need
• Legal, Corporate Safety and Risk Management analysis
• Approval by Supply Chain

Material/equipment suppliers may be exempt from this pre-qualification process, unless we deem a sufficient risk exists and pre-qualification is required.

Potential contractors of labor and services or professional services will be subject to this review.

DTE also has other minimum requirements for suppliers.

Insurance

• Five million dollars General Liability;
  • This can vary for projects that have lower risk levels:
    • Medium Risk - $2 Million
    • Low Risk - $1 Million
• Review and acceptance of applicable DTE Energy Standard Terms and Conditions
• Insurance Certificate

Risk Management

• Two years of financials are required to determine risk and liability
• Items such as an audited balance sheet, income statement and annual report are required

Industrial Safety
We also have minimum industrial safety requirements for suppliers.

• Experience Modification Rate (EMR) must be a rating of less than one for the last three years
• OSHA recordable must be two or less
• Operator Qualification (OQ) for contractors providing Pipeline Construction Service to DTE Gas

All work utilizing building trades performed at DTE Energy Power Plants is governed by the General President’s Project Maintenance Agreement (GPPMA). For additional information please email us.

Direct Pay Permit
Both DTE Electric and DTE Gas are authorized to operate under a direct pay permit for Michigan sales and use taxes.

Under this authorization, these two DTE Energy subsidiaries may claim exemption from Michigan sales and use taxes on allowable personal property and report those tax liabilities directly to the Michigan Department of Treasury.

Purchase orders will include a statement of exemption referencing the Michigan Direct Pay Permit. The purchase order can serve as a valid exemption certificate for that purchase. For your records, you may download the appropriate permit notification:

• DTE Electric
• DTE Gas

Evaluated Receipt Settlement Process
The Evaluated Receipt Settlement (ERS) process streamlines the payment cycle for purchases. It reduces paperwork for both of us and leads to more timely communication of data and payments.

What is ERS?
ERS uses firm pricing and receiving information to eliminate invoices -- both paper and electronic.

Suppliers are paid based upon the quantity of goods/services received and our Purchase Order price. No invoices are required.

How does ERS work?

•  Contact your buyer if interested in becoming an ERS vendor.
• Our buyer creates a purchase order based on this information.
• You deliver goods with an itemized bill of lading or packing slip. This information must be accurate and detailed.
• Your packing slip or bill of lading reference numbers are entered into our system upon receipt. The goods receipt date is the basis for discounting and the payment due date.
• Do not mail an invoice. We calculate payment automatically when a match occurs between receipt and pricing.
• For each payment you receive, a remittance advice is generated listing all items included in the payment. This remittance advice will be emailed in PDF format the same day payment is made. Copies will be printed and mailed only on request. View a sample of this remittance advice.

Labor/Services suppliers

• A Vendor Balance Report can be downloaded to an Excel spreadsheet weekly. The spreadsheet shows your pending invoices by purchase order and service entry number. Request this report from your contract administrator.

Material suppliers

• If materials are returned, a credit is automatically put on the account and deducted from the next scheduled payment. You do not need to forward a credit memo.
• Supplementary charges not defined in the contract/purchase order (e.g., dry ice, hazard, freight, handling, etc.) must be communicated to the buyer or contract administrator, who will initiate a spot purchase order to be paid outside the normal process according to the terms of payment.

Freight and Transportation

Our freight management services are provided by Ardmore Power Logistics.

Important: Each shipment request must include a valid PO number, internal order number and company code. If you do not have that information, please contact your buyer.

Suppliers may be responsible for payment of any excess transportation costs and/or administrative fees for shipments billed to DTE Energy that do not comply with our recommended freight logistics.

For more information on freight and transportation, contact Ardmore Power Logistics at 866.570.0383 or www.dtefreight.com.

Payment Options
There are three supplier payment options:

Electronic Funds Transfer (EFT)

DTE accepts EFT transactions in two ways:

• Automated Clearing House (ACH) - This is a bank-to-bank transaction between DTE Energy's bank and your financial institution. This settlement process can take up to two business days. ACH is our preferred method of reimbursement.
• Wire Transfer - This is a bank-to-bank transaction between DTE Energy’s bank and your financial institution. This settlement process is one business day and the funds are guaranteed.

When settling EFT transactions, both parties agree to be bound by the Operating Rules of the National Clearing House Association (NACHA).

To sign-up for EFT payments, download and complete the Electronic Transfer Authorization form (PDF)*. Mail it to the address that appears at the bottom of the form.

Credit Card

We use a corporate credit card for point-of-service purchases. This is our preferred method of payment for low-dollar, high-volume transactions.

Paper Checks

We also process paper checks and mail these payments to our suppliers per the contract or purchase order terms and conditions.

Submitting Invoices

To ensure timely processing of invoices, please provide the following required information, including the appropriate mailing address:

• Supplier Name
• Invoice Number
• Invoice Date
• Purchase Order Number
• Total Dollar Amount Due
• Remit to address or EFT instructions
• Line item detail of purchase
• Ship to/Bill to address
• Contact person at DTE Energy

Mailing Addresses
For non-ERS suppliers only invoicing:

DTE Energy
Accounts Payable - 878 WCB
P.O. Box 441040
Detroit, MI 48244-0440